Quick Answer
A lash reorder review confirms that a proposed repeat order has the right SKU version, quantity, timing and commercial basis before it is released. Check 12 items: forecast, usable on-hand, committed demand, confirmed inbound, safety stock, lead time, MOQ, product version, packaging version, quality history, landed-cost assumptions and authorization. Record exceptions so “same as last time” never replaces a controlled order.
Before releasing the next purchase order, rebuild the required date from documented lash supplier lead time stages for approvals, production, packaging, inspection, transit and receiving.
Where a verified discrepancy changes the usable balance, require a controlled lash stock adjustment before recalculating the reorder quantity so the planning record retains evidence and approval.
Review lash inventory aging before authorizing the next quantity so older receipts, obsolete packaging, held stock and slow-moving variants are not hidden inside one on-hand balance.
Use the lash purchase order checklist for the final purchasing document. This review comes immediately before it and decides what should be reordered, when and why.
Why a Repeat Order Still Needs Review
A reorder can fail even when the previous shipment was acceptable. Demand may have shifted between curls or lengths; stock records may include quarantined units; a package revision may have replaced an old file; or the supplier's lead time and MOQ may have changed.
A repeat order should therefore refer to approved records rather than memory, photos or chat history. The goal is to preserve what remains correct while identifying what has changed.
The 12 Lash Reorder Review Checks
- Demand forecast. Confirm the planning period, data window and event assumptions.
- Usable on-hand stock. Reconcile system quantity with physical, sellable inventory.
- Committed demand. Deduct customer orders, campaign allocations and operational reservations.
- Confirmed inbound stock. Count only compatible quantities with credible arrival dates.
- Safety-stock policy. Apply the approved buffer for the SKU and location.
- Replenishment lead time. Use current actual performance and the required receipt date.
- MOQ and case packs. Confirm current production, packaging and shipment constraints.
- Product specification version. Match curl, thickness, length, fan, strip, tray and label data.
- Packaging artwork version. Confirm active box, tray-card, barcode and language files.
- Quality history. Review defects, complaints, inspection results and open corrective actions.
- Commercial basis. Recheck unit price, currency, freight, duty assumptions, payment and cash exposure.
- Approval and change record. Identify the owner, exceptions, approver and authorized order reference.
| Review gate | Evidence | Hold the reorder when |
|---|---|---|
| Need | Forecast, allocations and buffer | Quantity has no traceable basis |
| Availability | Physical count and inbound status | Unusable or uncertain stock is counted |
| Identity | SKU and packaging masters | Version is ambiguous or obsolete |
| Supply | Lead time, MOQ and capacity confirmation | Required timing is unsupported |
| Performance | Inspection and complaint records | A critical issue remains unresolved |
| Commercial | Quote and landed-cost assumptions | Price, terms or cash approval is missing |
Calculate the Net Reorder Need
A transparent planning expression is:
Net reorder need = forecast demand during the coverage period + approved safety stock + committed demand not already in the forecast − usable on-hand − confirmed compatible inbound.
Avoid double counting. If committed customer orders are already included in the demand forecast, do not add them again. If inbound units are allocated to another customer or use an obsolete package, do not subtract them as available.
Example: the working forecast is 160 trays, approved safety stock is 30, usable on-hand is 52 and confirmed compatible inbound is 48. With no separate uncounted commitment, the net planning need is 90 trays. The final order may change because of MOQ, case packs, freight or cash, but the adjustment must be visible.
Oracle's reorder point planning documentation connects reorder timing to forecast demand during replenishment lead time plus safety stock. Use that structure as a planning framework, then validate it against the buyer's real inventory position and supplier constraints.
Verify the Inventory Position
Do not approve a reorder from a dashboard number alone. Confirm whether on-hand units are sellable and compatible. Separate:
- available stock;
- allocated or reserved stock;
- inspection hold or quarantine;
- damaged or returned stock;
- obsolete product or packaging revisions; and
- samples or internal-use units.
Shopify's inventory reports can provide product-variant sales, sell-through and inventory signals. Reconcile adjustments and physical counts when the record is uncertain. A precise calculation using an inaccurate stock balance is still an inaccurate decision.
Use the lash incoming inspection checklist before newly received units become usable inventory. A carton at the warehouse is not automatically released stock.
Confirm Product and Packaging Versions
Copy the active SKU reference from the lash product specification sheet. Verify curl, thickness, length or mix, row count, fiber or fan attributes, strip, tray, labels and approved sample reference as applicable.
Then confirm the active artwork through the lash packaging artwork approval. Barcode, language, claims, color, dieline or responsible-party changes can make an old package incompatible with the current order.
If any product or packaging detail changes, use lash product change control. Do not hide a change inside a “repeat” description. The supplier should be able to distinguish exact-repeat lines from revised lines before confirming price or schedule.
Review Supplier Performance Before Releasing Quantity
Check recent on-time, in-full and quality results. Review open complaints, nonconforming material and corrective actions. A larger buffer or earlier order may reduce short-term exposure, but it should not silently approve unresolved product risk.
Ask five direct questions:
- Is the latest approved product and packaging version available?
- Is current capacity consistent with the requested ship date?
- Have MOQ, case pack, price or payment terms changed?
- Are any quality or corrective-action items still open?
- What evidence will be provided before shipment release?
Connect the answer to the lash pre-shipment inspection so the repeat order retains a defined release check.
Recheck Landed Cost and Cash Exposure
“Same unit price” does not mean same landed cost. Reconfirm currency, tooling or printing charges, freight, insurance, duty and taxes with qualified logistics and customs support where relevant. Check payment timing against the inventory coverage period.
Slow inventory can consume cash needed for fast movers. Compare proposed quantity with sell-through, current margin, storage and version risk. MOQ can justify rounding an order, but it does not prove that every variant should be replenished.
Create three decisions by line:
- release — evidence supports quantity, version and timing;
- adjust — change quantity, date, packaging or commercial term; or
- hold — missing evidence or unresolved risk prevents authorization.
Preserve a Reorder Record
Keep the calculation date, data source, proposed quantity, final quantity, exceptions, active specification, packaging revision, quote, approver and purchase-order reference. Compare the receipt and actual demand with the original assumptions during the next review.
This record supports learning. It shows whether variance came from forecast error, inaccurate stock, supplier delay, MOQ rounding, quality hold or a deliberate commercial choice.
Frequently Asked Questions
What is a lash reorder review?
It is the documented check immediately before a repeat wholesale order is authorized. It verifies net need, inventory position, lead time, MOQ, product and packaging versions, supplier performance, commercial assumptions and approval.
Is a reorder the same as the previous order?
Not automatically. Product demand, quantities, versions, artwork, prices, MOQ, timing and quality status may change. Mark exact-repeat and revised lines separately and confirm each against current controlled records.
How do I calculate a lash reorder quantity?
Start with forecast demand for the coverage period plus approved safety stock and any commitments not already included. Subtract usable on-hand and confirmed compatible inbound. Then document adjustments for MOQ, case packs, freight, cash or risk.
Should quarantined lash inventory count as on hand?
It may appear physically on hand, but it should not count as usable inventory until the defined inspection or disposition process releases it. Keep available, held, damaged and obsolete quantities separate.
When should a lash reorder be put on hold?
Hold it when the SKU or artwork version is unclear, inventory data is unreliable, required timing is unsupported, a critical quality issue remains open, or commercial authorization is missing. Resolve the evidence gap before release.
What should be sent to the lash supplier?
Send controlled SKU references, quantities, product and packaging revisions, required dates, shipping destination, inspection expectations, previous-order feedback and the authorized purchase order. Avoid relying on photos or chat messages alone.
Next Step
Convert approved quantities into the lash purchase order checklist. For a controlled repeat order, contact LASHMAITRE with your SKU references, current quantities, active packaging versions, required date and prior-order feedback.
Send a Reorder That the Supplier Can Verify
Share your approved SKU references, quantities, packaging versions, required date and previous-order feedback with LASHMAITRE before releasing a repeat order.